A virtual tour quote is shaped by more than floor area. Layout, access, capture conditions, content preparation, interactions and hosting all affect the work. Separate one-time production from ongoing hosting and updates, then check what is delivered and how it may be used. This guide does not provide a standard WEDO price list; each project needs a defined scope.
Describe the space, not just its area
An open showroom and a multi-level venue with many rooms may require different capture plans despite similar floor areas. Share plans, levels, reference photographs and which areas must connect. Label approximate dimensions clearly instead of presenting them as verified measurements.
Access affects the production plan
Visitors, opening hours, lighting, reflective surfaces, temporary objects and restricted areas need advance review. Preparation or separate capture windows may increase coordination and time on site. The proposal should distinguish the client’s responsibilities from the production team’s.
List content and features explicitly
Do not combine viewing, labels, navigation, languages, videos and tasks under a vague promise of “all features.” Specify quantities, who provides content, how it is reviewed and whether the platform supports it. Platform features and plans should be checked when a quote is prepared.
Separate production from ongoing use
After a link is delivered, confirm the hosting term, renewal arrangements, embed permissions, account control and expiry process. Discuss renovations and partial updates. A public link does not mean permanent availability, and source models or offline files may fall outside the scope.
Compare like-for-like proposals
Use four columns: item, included scope, limitations and responsible person. Cover capture, content, revisions, publishing and maintenance. Understand the differences before comparing totals. This is a discussion aid, not a substitute for reviewing the actual agreement.
What helps an estimate get started?
Prepare the location and scale, capture window, intended use, essential features, launch date and hosting period. Mark anything still unknown. Use a public example such as the HOYA salon tour to explain the viewing experience you want, then discuss how it applies to your venue.
A quick commissioning checklist
- Are site photos, floors and publication boundaries documented?
- Are production, hosting, updates and add-ons separated?
- Does every deliverable have an owner and an agreed term?